Open Records Requests
Under the Colorado Open Records Act (CORA), citizens have the right to ask to inspect public documents retained by local and state government agencies. Unless specifically outlined in Colorado statute, all documents are open to the public and can be requested at any time. If any document falls under the outlined exemptions requiring closure, the specific statute requiring closure will be given to the requestor.
Open Records Process:
All requests must be received in writing - no requests can be made over the phone. You can email your request to: DORA_DRE_RecordRequests@state.co.us
Requests must be specific in nature, as general or broad topics may result in a large number of documents returned at a high cost to you.
Ensure that your request is asking for documents and not information and/or explaination on documents.
Include your name, contact information and deadline of when you need a reply to your request.
Indicate if you would like electronic copies of documents or if you prefer hard copies.
Timeframe and Cost:
Pursuant to §24-72-203(3), C.R.S., all requests will be responded to within a “reasonable time frame.” A reasonable time frame shall be presumed to be three working days or less. Such period may be extended if extenuating circumstances exist. However, such period of extension shall not exceed seven working days. A finding that extenuating circumstances exist shall be made in writing by the Custodian and shall be provided to the person making the request within the three-day period. Should the Custodian have questions regarding your request, you will be contacted for clarification.
Fees for Document Retrieval, Copies, Printouts, and Manipulation of DORA Records
- Fees for copies: Colorado’s open records laws permit the custodian of public records to charge a reasonable fee for copies of documents, not to exceed twenty-five cents per standard page ($.25) or fifty cents per double-sided page ($.50) or a fee not to exceed the actual cost of providing a copy, printout, fax, email or photograph of a public record in a format other than a standard page. (Additional fees for archival records stored off premises may apply. (See (E) below.) Printing fees may still apply when records are transmitted electronically if it is necessary for the custodian to print documents in order to redact exempt information and/or scan the record to create an electronic file.
- Fees for Microfiche/Microfilm/Electronic Records: DORA uses several methods to store its records. These methods include, but are not limited to, microfiche, microfilm, and electronic data. In addition, certain archived records are housed in storage facilities off premises.
- DORA has limited equipment for viewing microfilm. Accordingly, parties seeking to inspect microfilm records should make arrangements in advance to review such records. The cost of such records is $.25 per page. Please note that microfiche, microfilm, and digital records are subject to the same confidentiality restrictions as those records discussed in III (C) above.
- Fees for Research and Retrieval: The average hourly rate per FTE is $25.00. This rate will be charged in quarter hour increments. The costs of researching or retrieving any documents requested will be billed at this rate. This fee will also apply to the time DORA personnel must spend in attendance while a third party is reviewing documents.
- Fees for Records Manipulation: If the Department or any division of DORA, in its discretion, manipulates data in order to respond to a specific request, and in so doing generates a record in a form not used by DORA or any DORA division, the actual costs of manipulating such data and generating such records will be assessed.
- Fees for records stored off premises: There is a $28.00 per box charge to retrieve archived records stored off premises. The costs for reviewing and copying records and documents outlined elsewhere in this policy shall apply to all such retrieved files and documents.
- Fees for transmission: The Department or any division of DORA may charge the actual fee for transmission of records by United States mail, other delivery service, or facsimile. No transmission fee will apply when transmission is by electronic mail.
- Estimation and Payment of Fees: Prior to responding to a CORA request, the Division Custodian or Department Custodian will estimate the costs associated with responding to the request, including estimated legal fees, if any, and provide an estimate of costs to the requestor. Unless the fees are waived, the information will not be copied, retrieved, redacted or manipulated until payment is received.
For the complete Division of Real Estate Policies and Procedures regarding Public Records click here.
Clcik here for a complete overview of all of the Colorado Open Records Statues
For questions regarding the Divison of Real Estate's open records policies or to request copies of documents, email DORA_DRE_RecordRequests@state.co.us